Document Management System

Albridge has a fully integrated imaging and workflow system accessible by your front office, middle office and home office staff.

You can leverage a customizable document management solution that is SEC 17 a-4 compliant. Your firm and advisors will have the ability to scan, store, retrieve, view and approve documents on the platform, which could save your firm days in processing time. The Albridge Document Management solution processes 12 million workflow transactions per year with 50 million documents online.

The Albridge Document Management solution allows documents to be scanned in the field, which will automatically initiate appropriate workflows, and help to reduce errors in data entry and processing at the home office level. This eliminates the flow of paper through your organization, enabling paperless processing. Below are some of the core attributes of the Albridge document management system:

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• Capture

  You can convert paper documents into digital files via a number of options, such as fax, remote or centralized scanning and e-mail.

• Index

  For faxed documents, we will index the documents using the bar code recognition.

• Store

  Documents will be stored on Write Once Read Many (WORM) media, in compliance with SEC 17a-4.

• Retain

  Each document type defined may have a specified retention period. The retention period can be defined as a set number of years from the date of creation, or based on a trigger event, such as when the account is closed.

• Workflows

  Incoming settings can be configured to trigger workflows for processing. You will be able to access its documents at any time while they are being processed.

• Electronic Signatures

  Electronic signatures are supported for client signatures, as well as for approvals in workflow.

• Search and Retrieve

  The system allows online viewing and verification of documents while they are being entered.

• Control Security

  You can set entitlements so that users only have access to documents in accounts for which they are responsible. In addition, access to all documents can be restricted to specific departments within your organization.

• Field Solution

  A fully integrated field solution is also available so that investment professionals and their assistants can store and access documents that you do not need into the same repository.